MINUTES OF THE
BOARD OF TRUSTEES
SPECIAL BOARD MEETING
Ella Jane Martini, Chairperson,
called the Special Board meeting of the Bay County Library System Board of
Trustees to order at
Roll call present: Derald Adcock, Don Carlyon, James Davison, and Ella Jane Martini
Excused: Mark Kaplenski
Other: Georgianne
Adcock, Kevin Ayala, Linda Heemstra, Marilyn Kaeckmeister,
Steve List, Mark Oetting, Sheila Pearsons and
Eileen Schulz, Linda Smith,
Kurt Welch and Sarah Wohlschlag
OPEN TO THE PUBLIC
No
public input.
OLD
BUSINESS
South Side Branch Design – Trustees reviewed three different site plan options
for constructing a new building at the South Side Branch Library location. These were presented by Kurt Welch, architect
from Fishbeck, Thompson, Carr and Huber with the construction cost estimates
supplied by Mark Oetting, Skanska. These
three designs range in size from: Option A - 4,000 sq. ft. – estimated cost of
$340.27/sq. ft.,
Trustees
discussed the possibility of building at an off site location, a garage and
office space for the Bookmobile. Linda
Heemstra spoke with Mike Dewey, Director of Bay Arenac Intermediate School District,
who suggested the Library submit a formal request for property to construct a
building for the bookmobile and staff work area on property owned by B.A.I.S.D.
James
Davison questioned the estimated cost for a 900 ft. sq. garage, listed at
$76,500. M. Oetting responded that with
the exterior finish materials and design planned for by the architect, it
increased the cost; however, it would be less expensive to use different types
of material such as a veneer instead of brick, etc.
Discussion
moved onto what it would entail to remodel the current building that houses the
South Side Branch Library. Based on the
first design plans, K. Welch recalled it was planned to house the Bookmobile at
that site, use a portion of the administration area for public library use,
with the remaining area for staff. K.
Welch shared that the remodeling cost could be lower by leaving the
administration area for later renovations; keep the program room the same as it
is now and focus on remodeling the public area of the building.
Staff
and trustees discussed the possibility of leaving the bookmobile and its staff at
its current location for the time being; with the understanding that it may be
more feasible to upgrade it at a later time.
Mark
Oetting pointed out that if the decision would be to renovate the current
building, the construction time line could be reduced by approximate 5 months
along, with reducing the cost by approximately 25% of building new.
In
conclusion of this meeting it was determined to look further into remodeling
the current South Side Branch building.
Trustees directed the architect to bring to the next meeting a proposed
floor plan using the existing building and one that would include housing the
bookmobile and its staff.
Trustees
would like to meet with staff to determine the needs for the South Side Branch
Library and its patrons.
A
special board meeting was scheduled for
ADJOURN
Motion J. Davison, seconded by D. Adcock, to adjourn the
meeting at
_____________________ _______________________
Derald Adcock Eileen
Schulz
Secretary/Treasurer Recording
Secretary