MINUTES OF THE
BOARD OF TRUSTEES
SPECIAL BOARD MEETING
Ella Jane Martini, Chairperson,
called the Special Board meeting of the Bay County Library System Board of
Trustees to order at
Roll call present: Don Carlyon, James Davison, Mark Kaplenski and Ella
Jane Martini
Excused: Derald
Adcock
Other: Kevin Ayala, Linda Heemstra, Marilyn
Kaeckmeister, Steve List,
Sheila Pearsons
Sarah Wohlschlag
OPEN TO THE PUBLIC
Lorraine
Reid shared her concern over the location of the drive-up drop box at the Alice
and Jack Wirt Public Library. She
pointed out there is not adequate turning radius to pull away after depositing
materials. The driver must first back
up, then proceed forward in order to clear the sidewalk curb located in front
of the area. Trustees thanked her for
her comments.
OLD
BUSINESS
South Side Branch Design – Kurt Welch presented a site plan to renovate the current
South Side Branch building. These plans
include parking the bookmobile there as well as making room for the Outreach
staff offices. Other highlights of the
renovations include moving the front entrance of the Library to the center of
the building; reconfiguring the layout of the stack area of the branch; plan
for designated staff area behind the circulation desk, which this desk would be
visible upon entering through the front doors.
A section of the current garage and staff lounge will be reconfigured to
be used for a receiving area, space for storage and room to house the
mechanical and electrical equipment.
Trustees
discussed the possibility of leasing offsite storage for seasonal maintenance
equipment.
Parking
was discussed with the concern of keeping the walking distance for patrons to a
minimum.
There
is concern with having adequate turning space for the Bookmobile if it is
decided to house the vehicle at the South Side Branch.
Trustees
and staff discussed several design ideas for the building; window placement,
exterior materials, location of staff area, improvements to the roof structure,
etc.
James
Davison asked if the board approved the plan presented this evening, how much
time would be needed for Skanska to price it out. K. Welch responded that this plan is intended
to be used as a working document; allowing trustees time to determine the
detail they would like to see in the building, then once there is a more
finalized designed; Skanska would have a better detailed document to price out
and return to the board for further discussion.
K. Welch suggested trustees and staff put together a list of the features
they would like to see in the building such as additional storage, community
room configuration, whether to include room for the puppet van and storage for
the props used for performances, etc.
Trustees
discussed the possibility of building an off site garage to house both the
puppet van, Bookmobile and its staff.
After further discussion it was determined it would not be the most
effective solution as it would not be convenient for staff to draw from the core
collection at the South Side Branch Library, staff work areas would need to be
duplicated, along with restrooms, etc. Trustees
discussed reconfiguring the proposed area at the South Side Branch Library to
better accommodate the bookmobile.
In
summarizing, a price for the interior renovations is needed to determine what
amount will remain for refurbishing the exterior of the building.
Motion by J.
Davison, seconded by M. Kaplenski, to direct the architects to bring back for the
board a detailed outline with a cost analysis for renovations as discussed at
this meeting. Roll call: D. Carlyon – yes; M. Kaplenski – yes; J.
Davison – yes;
E. J. Martini –
yes. Motion carried.
K.
Welch stated that FTC&H will update the plans based on this evening’s
discussion for the interior and will send on to Skanska for their cost analysis
of the project.
OTHER
Special
Board meeting on
Personnel
Committee meeting time to be determined for either the 13th or 14th
of June.
Finance
Committee meeting on
E.
J. Martini opened the meeting once again to the public. There was no public comment.
ADJOURN
Motion J. Davison, seconded by D. Carlyon, to adjourn
the meeting at
_____________________ _______________________
Derald Adcock Eileen
Schulz
Secretary/Treasurer Recording
Secretary