MINUTES OF THE
BAY COUNTY LIBRARY SYSTEM
BOARD OF TRUSTEES
REGULAR BOARD MEETING
August 24, 2005
Ella Jane Martini, Chairperson, called the regular board meeting of the Bay County Library System Board of Trustees to order at 5:15 p.m. on August 24, 2005 in the County Commission Chambers, Bay County Building.
Roll call present: Derald Adcock, James Davison, Mark Kaplenski, and Ella Jane Martini
Excused: Howard Wetters
Other: Georgianne Adcock, Kevin Ayala, Marilyn Kaeckmeister, Steve List,
Fred Martini, Judy Mullison, Fred Paffhausen, Sheila Pearsons, and
Eileen Schulz
MINUTES
Motion by J. Davison, seconded by D. Adcock, to approve the minutes of July 27, 2005 Regular Board meeting. Motion carried.
BILLS PAYABLE
James Davison questioned check #3445 - $275, to Darbee Bosco and Hammond. Kevin Ayala responded that this payment is due to the final work done on the two new labor contracts.
Motion by D. Adcock, seconded by M. Kaplenski, to approve the bills as presented, numbered: 34461-34608 and 4251-4269 for a total payment of $306,366.66. Motion carried.
FINANCIAL REPORT
July 2005 Financial Report
July 2005 Penal Fine Report
Motion by J. Davison, seconded by D. Adcock, to receive the July 2005 Financial Reports. Motion carried.
Motion by D. Adcock, seconded by J. Davison, to receive the July 2005 Penal Fine Report. Motion carried.
2004 Final Audit Financial Statement
Motion by J. Davison, seconded by D. Adcock, to receive the 2004 Final Audit Financial Statement. Motion carried.
DIRECTOR’S REPORT
Fred Paffhausen gave an update from the Progress Construction Project meeting he attended this morning. Work has begun on installing the elevator at the Alice & Jack Wirt Public Library, which will take approximately one month for completion. Insulation has been installed in the dormers of the Sage Branch Library, which had been left out during the renovations to the building. Along with the completion of other items, this should prevent sprinkler heads from bursting as they did last January.
J. Davison noted the invitation to trustees to attend the dedication of the Knowledge Express Train at the Pinconning Branch Library. This dedication, funded by Magline, Inc., is tentatively set for September 13, 2005.
J. Davison asked for an update on the damage done to the Bay City Branch three weeks ago. F. Paffhausen explained the vandalism, consisting of an attempted break-in, graffiti done to the building and damage to the flowerbeds, is being investigated by the police. Evidence found on the property has also been turned over to the police. As of today, the police do not have any leads as to who was responsible for the damage.
Mark Kaplenski commented on the Friends of Bay County Libraries Book Sale and thanked all the volunteers involved with its success. The sale netted, $20,474, after expenses.
E. J. Martini commented that copies of the invoices for legal fees associated with the project, have been delivered as requested by Dawn Klida, chairperson of the County Commission’s AdHoc committee.
Motion by D. Adcock, seconded by J. Davison, to receive the Director’s Report. Motion carried.
OPEN TO THE PUBLIC
No Public Input.
CORRESPONDENCE
Please Tell Us What You Think – Lyle Crispen and Lilly Kowalski
Motion by J. Davison, seconded by D. Adcock, to receive the correspondence. Motion carried.
COMMITTEE REPORTS
Personnel Committee – James Davison, Chairperson
No Meeting – No Report.
Finance Committee: - Ella Jane Martini, Chairperson
No Meeting – No Report.
LIBRARY CONSTRUCTION PROJECT
Closure Report – Environmental remediation
Motion by J. Davison, seconded by D. Adcock, to receive the Closure Report for Environmental remediation. Motion carried.
Battery Park – Bob Redmond
Battery Park Lease – Bob Redmond was unable to attend this meeting. E. J. Martini asked for a motion to defer discussion on Battery Park to the next meeting.
Motion by J. Davison, seconded by D. Adcock, to defer discussion for the Battery Park Lease to the next Library Board meeting. Motion carried.
UNFINISHED BUSINESS
Pension Qualifier – F. Paffhausen explained that Pat Kaltenbach, legal counsel for the Library, has submitted a draft resolution to redefine the pension qualifier work hours from 800 to 1,450 per calendar year. However, P. Kaltenbach has requested that before this draft is acted on, that he be allowed time to review the Bay County Ordinances and Rules as, after reviewing the County Enabling Act, that states exclusion from the plan participation of temporary employees or employees who work less than 1,000 hours or less. These parameters may prohibit the Bay County Library System from setting a 1,450 hour/year threshold. Once P. Kaltenbach reviews all pertaining documents, a draft requesting this change will be submitted for board review and presented to the County Board of Commissioners.
New Delivery Van Bids – K. Ayala has reviewed the bids for a 2006 Cargo Van for the library and is recommending purchasing from Hagen Ford.
Motion J. Davison, seconded by D. Adcock, to purchase a 2006 Cargo Van from Hagen Ford not to exceed $13,605.60. Motion carried.
NEW BUSINESS
Capital Campaign Fundraiser – F. Paffhausen presented a sample of, Buy a Book, Own a Book fundraiser. This fundraising idea was presented at the last Capital Campaign Committee meeting, by Jane Smith, chair of the Community Division. At that meeting she explained how she came across this fundraising idea after visiting the Corunna Library, where they had earned $17,000. This program works by offering to display the donor’s name for a $25 donation, which then is displayed on a wooden plaque designed to resemble books. She believed, along with the committee for the Capital Campaign, that it would be a viable project for the Bay County Library System as well. Library board Trustees were in agreement as well.
Motion by J. Davison, seconded by M. Kaplenski, to concur with the Capital Campaign Committee’s recommendation to proceed with the fundraising project of Buy a Book, Own a Book, for $25 each. Motion carried.
ANNOUNCEMENTS
No Announcements
Motion J. Davison, seconded by D. Adcock, to adjourn the meeting at 5:40 p.m. Motion carried.
_____________________ _______________________
Derald Adcock Eileen Schulz
Secretary/Treasurer Recording Secretary