MINUTES OF THE
BAY COUNTY LIBRARY SYSTEM
BOARD OF TRUSTEES
Joint Meeting with Building Authority
April 13, 2005
Michael Gray, Chairperson, called the meeting of the Bay County Library System Board of Trustees to order at noon on April 13, 2005 in the County Commission Chambers, Bay County Building.
Present: James Davison, Michael Gray, and Ella Jane Martini
Excused: Derald Adcock and Howard Wetters
Others: Kevin Ayala, Stephanie Corona, Brian Elder, Scott Frey, Steve List,
Louis Long, Fred Paffhausen, Rick Pabalis, Bob Redmond, Eileen Schulz and Deb Stone
MINUTES
Motion by J. Davison, seconded by E. J. Martini, to approve the minutes from the March 9, 2005 Regular Board meeting. Motion carried.
OPEN TO THE PUBLIC
There was no public input.
LIBRARY IMPROVEMENT PROJECT
Construction Manager – Stephanie Corona and Scott Frey - Skanska –Monthly report # 26
Stephanie Corona reported that she has received a 10 year warranty on the Auburn Branch Library boiler from John E. Green Co. A copy of the warranty has been given to Steve List. Skanska has received revised directions from F.T.C. & H. on the process of insulating the attic. This revised plan has been forwarded onto S. List and Bob Redmond from Skanska. If there are no objections after both boards review, work can begin. Michael Gray stated that the library board trustees would review this plan at their next monthly meeting.
The underground drainage system for the Sage Branch Library can now be addressed as warmer weather has arrived. Once this work is completed, the area will be reseeded. The stone caps on the retaining wall at Sage Branch have deteriorated during the winter months. The problem has been analyzed and it has been determined there was a bad batch of cement that went into making these caps. The caps are being replaced and will have a two year warranty. The caps that did not need replacing, will also be given an additional two year warranty. The work to replace the caps will begin in two weeks.
S. Corona shared there are a couple of issues with the boiler for the Pinconning Branch Library and Skanska is discussing these with the contractor who does have the replacement parts on order. There are also two sections of the sidewalk that will be replaced and a few of the plantings from last fall have died but are being replaced.
Scott Frey reported that nearly all of the exterior block walls have been erected at Central Library; workers are finishing the back stairwell tomorrow. The exterior stone veneer and brick are being delivered to the site and this work has just begun on the East elevation. The second floor slab was poured and work is continuing overhead on the electrical and mechanical. The third floor area has mechanical equipment being delivered and will be worked on in the next few weeks. Tomorrow, work will resume on the underground plumbing; workers will need to wait until all frost is out of the ground to begin excavating.
M. Gray commented on the insulation work at the Auburn Branch Library making it clear that although the plan was designed by F.T.C. & H., the only reason it was revised by them is from a request of Skanska’s to do so; noting the high cost of the original plan as the reason for this change. S. Corona responded that by requesting F.T.C. & H. to revise the plan, Skanska now has a clearer understanding of how the insulation is to be installed.
James Davison asked if the problem of the water run off from the Auburn Branch Library roof is being taken care of. He recalled that there was to be an investigation as to whether there is a drain to redirect the water away from the building. Skanska confirmed there is a drain located there and S. List is taking care of this internally.
Motion by J. Davison, seconded by E. J. Martini, to receive the Construction Manager Monthly Report #26. Motion carried.
Auburn Branch Library #0075-$26,838 – M. Gray explained this change order for $26,838 is a return to the contingency and therefore a credit and has been signed by the Building Superintendent.
Motion by J. Davison, seconded by E. J. Martini, to receive Auburn Change Order #0075 for $26,838. Motion carried.
Central Library Change Order #0010-A-$6,060
Motion by E. J. Martini, seconded by J. Davison, to approve Central Change Order #0010-A-$6,060. Motion carried.
Central Library Change Orders #0010-$1,138; #0017 - $1,776; #0018 - $4,867; # 0045 - $33,412
Motion by E. J. Martini, seconded by J. Davison, to receive the following change orders for Central Library: #0010-$1,138; #0017-$1,776; #0018-$4,867; #0045-$33,412. Motion carried.
Pinconning Branch Change Orders #0001 B - $2,755 – Change Order #0030 - $22,000
Motion by J. Davison, seconded by E. J. Martini, to receive change orders: 0001B - $2,755 and #0030 - $22,000. Motion carried.
Sage Branch Library Change Orders #0078- $16,283 and 0087 - $4,148
Motion by E. J. Martini, seconded by J. Davison, to receive Sage Branch Library Change Orders: #0078 - $16,283 and #0087 - $4,148. Motion carried.
Auburn Branch Boiler
Auburn Branch Duct Insulation – M. Gray asked that S. List bring both of these documents to the April 27, 2005 library board meeting.
CONSTRUCTION INVOICES
Motion by E. J. Martini, seconded by J. Davison, to approve the Construction Invoices. Motion carried.
The Building Authority approved a late add invoice from the Department of Environmental Quality for $100, stating this charge was for filing a report on the Pinconning Branch Library that confirmed there will not be any additional hazardous waste removed from the site, as there had been during construction of the building. This invoice has an April 30th deadline for payment. M. Gray asked for a copy of this invoice for review by library trustees in order to approve for payment.
Motion by E. J. Martini, seconded by J. Davison, to approve the D.E.Q. invoice for $100. Motion carried.
PROJECT FINANCIAL REPORTS
Construction Project Expense Summary
Construction Budget, Estimates and GMP Summary
Capital Campaign Summary Report
Motion by J. Davison, seconded by E. J. Martini, to receive the Construction Project Expense Summary; Construction Budget, Estimates and GMP Summary and the Capital Campaign Report. Motion carried.
UNFINISHED BUSINESS
Bodman Longley Dahling Invoice – M. Gray noted the invoice from Bodman Longley Dahling had been deferred from last month’s meeting due to the charges listed for environmental work. There has not been any resolution on this as of to date and asked for a motion to table this invoice.
Motion by J. Davison, seconded by E. J. Martini, to table the invoice from Bodman Longley Dahling. Motion carried.
Motion by J. Davison, seconded by E. J. Martini, to adjourn the meeting at 12:20 p.m. Motion carried.
Respectfully submitted,
______________________________ ______________________________
Derald Adcock Eileen Schulz
Secretary/Treasurer Recording Secretary