MINUTES OF THE
BAY COUNTY LIBRARY SYSTEM
BOARD OF TRUSTEES
Joint Meeting with Building Authority
May 11, 2005
Michael Gray, Chairperson, called the meeting of the Bay County Library System Board of Trustees to order at noon on May 11, 2005 in the County Commission Chambers, Bay County Building.
Present: James Davison, Michael Gray, Ella Jane Martini and
Howard Wetters arrived at 12:06 p.m.
Excused: Derald Adcock
Others: Jim Armbruster, Kevin Ayala, Stephanie Corona, Brian Elder, Scott Frey, Steve List, Louis Long, Fred Paffhausen, Rick Pabalis, Bob Redmond, Eileen Schulz, Bill Smith, and Deb Stone
MINUTES
Motion by E. J. Martini, seconded by J. Davison, to approve the minutes from the
April 13, 2005 regular board meeting. Motion carried.
OPEN TO THE PUBLIC
There was no public input.
LIBRARY IMPROVEMENT PROJECT
Construction Manager – Mark Paulus - Skanska USA Building
Monthly Report No. 27
Motion by J. Davison, seconded by E. J. Martini, to receive the Monthly Construction Manager Report No. 27. Motion carried.
Howard Wetters arrived at 12:06 p.m.
Auburn Branch Boiler Warranty
Auburn Branch Duct Insulation
Letter to city re: Fire Suppression - Michael Gray stated that a letter has been sent to Bob Redmond, explaining that the library board has approved the Auburn Branch Boiler Warranty and the Auburn Branch Duct Insulation on April 27, 2005. This approval was given contingent upon specific language being added; which has been done.
Motion by E. J. Martini, seconded by J. Davison, to receive the Auburn Branch Boiler Warranty, the Auburn Branch Duct Insulation and the Letter to the City Re: Fire Suppression. Motion carried.
CONSTRUCTION INVOICES
M. Gray asked whether there were any invoices included in the packet that pertain to environmental costs, which are in dispute with the County. K. Ayala responded there is one invoice in the packet from Superior Environmental. Jim Armbruster, Superior Environmental, explained the charge is for the removal of an extra storage tank found on the property. He assured the board that this tank is completely closed; that there was no release of contaminants. Trustees agreed to table this invoice until the Library Director and Business Manager can determine whether the County will be covering the cost for the removal or if it is a disputed item and would need further discussion.
M. Gray asked that in the future K. Ayala flag all invoices pertaining to environmental issues.
Motion by J. Davison, seconded by E. J. Martini, to approve the Construction Invoices, Certificate #35 for $1,012,639.90.
M. Gray asked for an amendment to the motion that the invoice in question is authorized for payment subject to verifying if it is a County expense. Motion carried.
PROJECT FINANCIAL REPORTS
Construction Project Expense Summary
Construction Budget, Estimates and GMP Summary
Capital Campaign Summary Report
M. Gray asked for clarification on page 16 of the Construction Project Expense Summary report, specifically the notation Bay County Finance, at the bottom of the report. K. Ayala responded that these figures represent what the County has paid from bond proceeds.
E. J. Martini noted on the Capital Campaign Summary report, that there is $1,872,904 pledged but only $1,682,008 of that has been received, leaving an approximate $200,000 shortfall which will need to be raised.
Motion by H. Wetters, seconded by J. Davison, to receive the Construction Project Expense Summary; Construction Budget, Estimates and GMP Summary and the Capital Campaign Report. Motion carried.
UNFINISHED BUSINESS
Bodman Longley Dahling Invoice - M. Gray noted this invoice has been tabled from the April meeting.
NEW BUSINESS
MelCat Application – M. Gray asked for approval to join MelCat at no cost to the library.
Motion by J. Davison, seconded by H. Wetters, to approve the MelCat, which is no cost to join. Motion carried.
CLOSED SESSION to consider matters exempt from disclosure under attorney/client privilege (as provided for under PA 267 of 1976)
Motion by H. Wetters, seconded by J. Davison, to adjourn for Closed Session at 12:25 p.m.
Roll call: H. Wetters – yes; J. Davison – yes; E. J. Martini – yes; M. Gray - yes.
Motion carried.
Trustees returned to open session at 12:40 p.m.
Motion by H. Wetters, seconded by J. Davison, to authorize the action discussed in Closed Session on behalf of the Library Director and library counsel. Motion carried.
Motion by J. Davison, seconded by E. J. Martini, to adjourn the meeting at 12:41 p.m. Motion carried.
Respectfully submitted,
______________________________ ______________________________
Derald Adcock Eileen Schulz
Secretary/Treasurer Recording Secretary