MINUTES OF THE
BAY COUNTY LIBRARY SYSTEM
BOARD OF TRUSTEES
Joint Meeting with Building Authority
September 8, 2004
Michael Gray, Chairperson, called the meeting of the Bay County Library System Board of Trustees to order at 12:05 p.m. on September 8, 2004 in the County Commission Chambers, Bay County Building.
Present: Derald Adcock, James Davison, and Michael Gray
Excused: Ella Jane Martini and Howard Wetters
Others: Kevin Ayala, Trish Burns, Stephanie Corona, Steve List, Louis Long,
Steve Neavling, Rick Pabalis, Mark Paulus, Bob Redmond, Eileen Schulz,
Deb Stone and Curt Welch
MINUTES
Motion by J. Davison, seconded by D. Adcock, to approve the minutes from the August 11, 2004 noon board meeting. Motion Carried.
OPEN TO THE PUBLIC
There was no public input.
LIBRARY IMPROVEMENT PROJECT
Construction Manager – Mark Paulus: Skanska USA
Change Order Auburn #0068 - $10,880 – Michael Gray explained that included with this change order of $10,880, for the Auburn Branch, is a letter from FTC&H addressed to Steve List. FTC&H is asking what the library’s preference is for reimbursement for the roof repairs on the Auburn Branch Library. The architect agreed to pay for these repairs; however the work was billed to the Construction project account. FTC&H offered to issue a check for the full amount or they could reduce future billings by $10,880. Kevin Ayala stated the library would prefer to receive a check for the full amount.
M. Gray confirmed with Steve List this change order will correct all ventilation and insulation at the Auburn Branch. In response to this question, S. List asked the Construction Manager, Mark Paulus, to confirm the change order includes all scope items that were indicated on the request that was submitted by FTC&H. M. Paulus confirmed it was. Work should begin next week and it will not interfere with library services to the public.
Motion by J. Davison, seconded by D. Adcock, to receive the letter from FTCH and to approve Auburn Change order #0068 for $10,880 on the Auburn roof. Motion carried.
Change Order Pinconning #0006 $587
Change Order Pinconning #0020 $739
Change Order Sage #0047 $541
Change Order Sage #0057 $3,653
Change Order Sage #0083 B $814
M. Gray shared that these change orders have been included in the packet for information only; as they have already been approved by the Buildings & Grounds Superintendent, S. List. These change orders fall within his limit for approval.
Motion by J. Davison, seconded by D. Adcock, to receive the following change orders for Pinconning Branch: 0006 - $587; 0020 – $739 and change orders for the Sage Branch Library: 0047 - $541, 0057 - $3,653 and 0083 B - $814. Motion carried.
Monthly Report – Mark Paulus reported the work on the
Auburn Branch Library roof will begin next week and a coordination
meeting will be held with S. List and Skanska’s superintendent to identify any
concerns with the operation of the library. Currently there are three punch
list items on the Auburn Branch Library project which need to be completed.
The work on the lower level and exterior drainage for the Sage Branch
Library has begun and should be complete around the end of September. The
drywall has been replaced and should be completed by next week. M. Paulus
referred to the concern over the rust that has appeared on the conduit due to
the moisture in the basement. It has been determined this is surface rust only
and it is being recommended by the CM to sand off the rust and re-galvanize the
material. There are four remaining punch list items on the Pinconning
Branch Library; aside from these items, the Pinconning Branch Library has
been completed. During the month of August for the asbestos abatement;
demolition of all properties; and the relocation of the gas main has been
completed on the Central Library project. The foundation work for the
Central Library should begin next week.
Architect – Curt Welch, Fishbeck Thompson Carr & Huber – Curt Welch reported architects are currently working on the shop drawings for Central Library.
Motion by J. Davison, seconded by D. Adcock, to receive the letter from FTCH re: Value Added/Errors & Omissions.
CONSTRUCTION INVOICES
Motion by J. Davison, seconded by D. Adcock, to approve Construction Invoices, certificate #27, in the amount of $450,592.48. Motion carried.
PROJECT FINANCIAL REPORTS
Construction Project Expense Summary
Construction Budget, Estimates and GMP Summary
Capital Campaign Summary Report
Motion by D. Adcock, seconded by J. Davison, to receive the Construction Project Expense Summary; Construction Budget, Estimates and GMP Summary and the Capital Campaign Report. Motion carried.
NEW BUSINESS
Proper Records Management/Minutes – This agenda item was deferred to the September 22, 2004 regular board meeting.
The meeting was adjourned at 12:22 p.m. Motion carried.
Respectfully submitted,
______________________________ ______________________________
Derald Adcock Eileen Schulz
Secretary/Treasurer Recording Secretary