MINUTES OF THE
BOARD OF TRUSTEES
REGULAR BOARD MEETING
Ella Jane Martini, Chairperson, called the regular board
meeting of the Bay County Library System Board of Trustees to order at
Alice and Jack Wirt Public Library.
Roll call present: Derald Adcock, Don Carlyon, James Davison, Mark Kaplenski, and
Ella Jane Martini
Other: Georgianne Adcock, Kevin Ayala, Norma Campbell, Lottie Harrington,
Linda Heemstra, Marilyn Kaeckmeister, Steve List, Sally McCollum,
Mary McManman, Rose and Gary Moldenhauer, Paula Pashak, Sheila Pearsons, Beth Rye, Eileen Schulz, Linda Smith, Marge Spiker, Carol Wackerly and
Sarah Wohlschlag
MINUTES
Motion by J.
Davison, seconded by D. Adcock, to approve the minutes of April 11, 2006, April
12, 2006, and April 26, 2006 Special
Board meetings and the April 26, 2006 Regular Board meeting. Motion carried.
BILLS PAYABLE
Motion by D.
Adcock, seconded by J. Davison, to approve the bills as presented in the amount
of $366,677.78. Motion carried.
FINANCIAL REPORT
April 2006 Financial Report
April 2006 Penal Fine Report – report was not available by meeting time.
Motion by J.
Davison, seconded by D. Adcock, to receive the April Financial Reports. Motion carried.
OPEN TO THE PUBLIC
Carol Wackerly – Carol Wackerly, from the
Michigan Community Blood Centers, gave a brief background on this organization. The
CORRESPONDENCE
Letter from Mykaela Hopps
Motion by D.
Adcock, seconded by M. Kaplenski, to receive the correspondence. Motion carried.
COMMITTEE REPORTS
Personnel Committee – James Davison, Chairperson – Personnel
Manual -J. Davison explained the Personnel Manual was reviewed at the
Personnel Committee meeting and is being recommended for Board approval.
Motion by J. Davison,
seconded by M. Kaplenski, to approve the Personnel Manual. Motion carried.
Finance Committee – Ella Jane Martini, Chairperson
No meeting, no report.
Millage Renewal Committee – Mark Kaplenski, Chairperson
M. Kaplenski reported the millage renewal campaign is progressing; he will have more details after the next meeting.
UNFINISHED BUSINESS
West Law Library - K. Ayala and Mark Maul met with Kim Meade to discuss the loan of computers being offered to the Library by the County. Some of their concerns were the size of the equipment and how much space the library would need to provide for this service. They are presently working with the technology staff addressing the specific details. More information will be available at the next board meeting.
NEW BUSINESS
Genealogy Society Agreement – J. Davison
complimented the organization and noted the importance for our Library’s
growth. E.J. Martini stated the Library
is very fortunate to be able to offer this service to the public. Mark Kaplenski recently had the opportunity to
use the Genealogy room and sees it as a wonderful addition to the Library.
.
Motion by J.
Davison, seconded by D. Adcock, to approve the Genealogy Society
Agreement. Motion carried.
Technology Plan January 2006-June 2008 - K. Ayala
explained this is the first review and asked for any questions or modifications
before final approval is submitted to the Library of Michigan at the end of
June. The Technology plan will be
brought back to the June meeting for final approval. He asked that any questions or comments be
directed to Beth Rye, Information Systems Coordinator. B. Rye noted two corrections on page 13,
under the funding section; the annual cost for 2006 should read $140,000 salary
and benefits and that the total amount for 2006 should read $352,150. B.
Aerial Man Lift - Steve List explained that this equipment is needed to assist the Maintenance Department when washing windows, reaching ceiling light fixtures etc. This equipment folds up easily and can fit in the elevator to be transported between floors. The aerial lift has a 25 foot range and would be available for use at other branches. K. Ayala reported that funding for this purchase will come from a transfer from the Salaries line item account within the Personal Services Category.
Motion by D,
Adcock, seconded by M. Kaplenski, to approve the purchase of an Aerial Man
Lift. and to authorize the budgetary adjustments. Motion carried.
Roll call: M. Kaplenski- yes, D. Carlyon-yes, J.
Davison-yes, D. Adcock-yes, E.J. Martini-yes.
Motion carried.
Charter Communication Agreement - Linda Heemstra is asking the Board for approval for public service announcements to be aired over cable television. L. Heemstra and Judy Mullison recently attended a work shop that explained how to work with the media on getting your message out. She believes this to be a prime time for promoting not only the Summer Reading Program but general information on services the Library provides. This 13 week contract will run through the summer months. Friends of the Bay County Libraries have $11,000 within their fund balance to offer for promotional purposes and will cover the cost. M. Kaplenski thanked staff for their suggestions and also thanked the Friends for their continued support.
Motion by J.
Davison, seconded by D. Adcock to approve the Charter Communication Agreement
with funding coming from the Friends of the
OTHER
Circulation Reports - L. Heemstra reported Circulation has consistently been increasing; during the last 12 months, 890,000 items have been checked out. On a daily average, 700 people use the Wirt Library. Since 2004, when the first renovation project was completed, the Bay County Library System has issued 13,400 new Library cards.
ANNOUNCEMENTS
Special Board meeting is scheduled for
Motion by J.
Davison, seconded by D. Adcock to adjourn the meeting at
___________________________ _______________________
Derald Adcock Eileen
Schulz
Secretary/Treasurer Recording
Secretary