MINUTES OF THE

BAY COUNTY LIBRARY SYSTEM

BOARD OF TRUSTEES

SPECIAL BOARD MEETING

April 11, 2006

Ella Jane Martini, Chairperson, called the Special Board meeting of the Bay County Library System Board of Trustees to order at 5:15 p.m. on April 11, 2006 in the Board Room, Second Floor of the Alice and Jack Wirt Public Library. 

New Library Board Trustee - Ella Jane Martini welcomed new Library Board Trustee Don Carlyon.  D. Carlyon is completing the term vacated by Howard Wetters. 

Roll call present:  Derald Adcock, Don Carlyon, James Davison, Mark Kaplenski, and

                             Ella Jane Martini

Other:                   Georgianne Adcock, Kevin Ayala, Judy Brown, Linda Heemstra,

                             Marilyn Kaeckmeister, Steve List, Martha McKee, Mary McManman,

                             Beth Rye, Eileen Schulz, Linda Smith, and Denise Trudell

OPEN TO THE PUBLIC

No public input.

At this time E. J. Martini turned the meeting over to James Davison, Personnel Committee Chairperson.

NEW BUSINESS

Library Interim Director Interviews

Martha McKee – J. Davison welcomed Martha McKee and asked her to share some of her background and experiences as an Interim Director.  M. McKee has been a self-employed Library Consultant since November 1998, offering her services as an Interim Director at the Library of Michigan, Michigan Library Association, Grace A. Dow Public Library, White Pine Library Cooperative and Lakeland Library Cooperative.  Trustees explained to her this position would be for no more than a six month period while the Library searches for a permanent, full time Director.  This position became available upon the termination of Frederick Paffhausen.  M. McKee charges $75 per hour and would be available on an average of 24 hours per week.

Trustees took a 5 minute recess at 6:20 p.m.

Meeting resumed at 6:25 p.m.

Linda Heemstra – Trustees interviewed Linda Heemstra for the Interim Director position.  L. Heemstra retired in 2004 from the Bay County Library System where she was Director for 30 years.  Trustees discussed the contract L. Heemstra had with the Bay County Library System as a consultant to the Capital Campaign Committee.  This contract expired this past Saturday upon the dedication of the Alice and Jack Wirt Public Library.  Trustees agreed this contract could be renegotiated to include the responsibilities of the Interim Director position.  Trustees discussed an hourly rate with L. Heemstra; she offered that it would be the board’s decision; that she is opened to anything that the board would feel comfortable with.  It was noted that the consulting contract she held with the Library was for a rate of $60 per hour.  After further discussion, L. Heemstra suggested a $1.00 per hour rate as a goodwill gesture to help the Library move forward not only with hiring key staff positions but also to work toward a successful millage campaign renewal.

Motion by J. Davison, seconded by M. Kaplenski, to authorize hiring Linda Heemstra as the Interim Director and to authorize the Chairperson to negotiate and expand on her contract.  Roll call: D. Adcock – yes; M. Kaplenski – yes; Don Carlyon – yes; J. Davison – yes; E. J. Martini – yes.  Motion carried.

ADJOURN

Motion J. Davison, seconded by D. Adcock, to adjourn the meeting at 6:45 p.m.  Motion carried.

_____________________                                          _______________________

Derald Adcock                                                           Eileen Schulz

Secretary/Treasurer                                                     Recording Secretary